Australian Embassy, Abu Dhabi
|
AGENCY |
Department of Foreign Affairs and Trade |
|
POSITION TITLE |
Executive Assistant to HOM |
|
CLASSIFICATION |
LE3 |
|
SECTION |
DFAT |
|
REPORTS TO (TITLE) |
Head of Mission (HOM) |
|
SALARY |
AED 116,826.12 per annum plus AED 71,000.00 per annum housing allowance |
|
CLOSING DATE OF APPLICATIONS |
Wednesday 15 May 11.30pm |
About the Department of Foreign Affairs and Trade
The role of the Department of Foreign Affairs and Trade (DFAT) is to advance the interests of Australia and Australians internationally. This involves strengthening Australia’s security, enhancing Australia’s prosperity, delivering an effective and high-quality overseas aid program, and helping Australian travellers and Australians overseas. The department provides foreign, trade and development policy advice to the Australian Government. DFAT also works with other Australian government agencies to drive coordination of Australia’s pursuit of global, regional and bilateral interests.
About the position
Under general direction, this position provides high-level executive and organisational support to the Head of Mission (HOM) of the Australian Embassy in Abu Dhabi. Duties also include organising official events and functions and providing assistance for visiting officials.
Key responsibilities of the position include but are not limited to:
- Manage the office of the HOM and provide high-level executive, administrative and organisational support to the HOM and other senior staff within the Embassy as required.
- Prepare and manage the HOM’s program and schedule of appointments, including arranging official appointments, receiving and escorting official visitors and making travel arrangements.
- Develop and maintain networks and relationships with key internal and external stakeholders.
- Organise representational functions and maintain accounting records for the HOM’s representation allowance, reimbursements and advances.
- Assist with program preparation, booklets and logistical support for visiting officials.
- Provide assistance with official functions and commemorative events.
- Manage and monitor the HOM’s social media and twitter account.
- Provide back up support for the Visits and Public Diplomacy Officer during periods of absence.
- Provide diary support for Deputy Head of Mission.
- Undertake management of residence events and liaise with the HOM’s household staff as required.
Qualifications/Experience
- Demonstrated experience providing high-level executive and administrative support.
- Strong organisational skills, attention to detail and an ability to managing competing priorities and meet tight deadlines.
- Excellent interpersonal skills and an ability to communicate effectively with a diverse range of people.
- High-level of initiative and ability to work independently within a small team.
- Strong capacity to exercise discretion and judgement.
- The ability to obtain and hold an Australian Security Clearance (NV1). This position is only open to Australian, British, American, Canadian and New Zealand Citizens
- Proficiency in Microsoft Office software applications.
Application
Your application should comprise a one (1) page statement detailing why you would like to work for the Australian Embassy and demonstrating your skills and experience against the duties and qualifications listed above. You should also send a resume of no more than two (2) pages, including contact details for two (2) professional referees.
Applications and enquiries should be sent to [email protected]
Applications that do not comprise both a one-page statement and resume will not be considered.
Assessment
Applications will be assessed by a Selection Panel and a shortlist established for interview. Once interviews are held, an offer will be made to the applicant considered as most suitable for the role.
Unsuccessful applicants will be advised by email.
Diversity
We are committed to building a workforce that reflects the diversity of the Australian community and to fostering a positive workplace where people treat each other and the community with respect. Our recruitment decisions are made on the basis of merit, and we do not discriminate on the basis of race, colour, sex, sexual preference, age, physical or mental disability, marital status, family responsibilities, pregnancy, religion, political opinion, national extraction or social origin. Our employees enjoy equity and fairness in the workplace, opportunities for professional development, and support to balance their work and private lives.
The Embassy aims to ensure its recruitment processes are inclusive of people with disabilities and strongly encourages people with a disability to apply. We are committed to making reasonable adjustments for people with a disability in our selection processes and for our employees in the workplace